Job Summary:
Responsible for timely processing of vendor invoices,timely vendor payments,periodical reconciliation of vendor statements and strict compliance of vendor KYC.

Duties & Responsibilities:

  • Invoice must be processed on timely basis with the expenses reflected in the accounting period incurred.
  • Only original invoices should be processed. A photocopy of an invoice is not acceptable support for processing payment.
  • Accounts payable voucher packets should include : (a) approved purchase orders ; (b) approved vendor invoices ; (c) receiving documentation.
  • All invoices must be stamped.
  • Review invoice for completeness and proper approvals. Authorized approvers are the Department Heads.
  • If an invoice is received without an approved Purchase order, it will not be submitted for payment.
  • Ensure purchases are made from vendors that have registered GSTN to ensure GST input credits are claimable.
  • Ensure Vendor master list is supported with KYC documents/details in the system.
  • Ensure prior to Vendor Master Creation, all KYC documents are received from vendor.  Under no circumstance vendor master creation is done without KYC.
  • Ensure that all expenditures are properly coded.
  • All invoices with discrepancies must be report to Account Payable Executive/ Assistant Manager Accounts.
  • Accounts payable cheque runs will be on weekly on monthly basis.
  • The completed Accounts payable voucher packet must accompany each cheque and should be handover to Accounts Payable Executive/ Assistant Manager Accounts.
  • Any specific handling of invoices i.e. overnight, specific " pay by dates" ,cheque requests etc must be clearly noted and accompany the invoice. Otherwise normal processing procedure will be used.
  • Unless otherwise agreed to, the property should pay invoices based on 30-60 day term.
  • AP packets will be filed alphabetically/document no. wise.
  • Once a voucher packet has been processed for payment, the packets and the supporting documents must be stamped and defaced.
  • Electronic processing of payments must have above controls in place.
  • Managing the employee expense claims' process
  • Ensuring credit notes are processed accurately
  • Reconciliation of supplier statement on monthly/Quarterly basis.
  • Generating journals for month end reporting
  • Ongoing improvements to the accounts payable process

Job Knowledge, Skills & Abilities:

  • Experience performing full function accounts payable duties
  • Experience in calculating, posting and managing financial records accurately
  • Understanding of basic accounting and accounts payable principles, including general ledger coding
  • Good verbal and written communication skills
  • Ability to build good relationships with vendors and suppliers
  • Understand the importance of accuracy and attention to detail
  • Intermediate computer software skills, including Excel and other accounting packages

Department: Finance
Job Type: Full Time
Job Location: Time Square Club and Resort, Bhuj - Gujarat
Salary: INR 17,000 - 20,000

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